Project Management
Managing a construction or renovation project on the East End involves more than coordinating crews — it’s about keeping timelines, budgets, and expectations aligned from start to finish. At Millstone Property Services, we offer hands-on project management tailored to homeowners, second homeowners, and industry professionals navigating the North Fork and Hamptons building landscape. Whether you're renovating a cottage, building new construction, or coordinating with multiple trades for punch list sign-off, we act as the bridge between planning and execution — making sure nothing falls through the cracks.
Pre-Construction
We lay the groundwork for your project with smart planning, seamless coordination, and a clear path forward.
Construction
We are on-site and on top of every detail to ensure your build runs smoothly, on time, and on budget.
Close Out
We wrap up your project with precision — handling inspections, paperwork, and approvals so you don’t have to.
Pre-Construction
The foundation of a smooth project starts before the hammer swings.
Pre-construction is where smart planning and thoughtful decision-making happen. This phase lays the groundwork for everything that follows — from architectural design and permitting to budgeting and contractor coordination. Millstone brings clarity and structure to this critical phase, helping clients make informed decisions early so they avoid costly surprises later. We ensure everyone is aligned before work begins, setting the stage for a streamlined construction process.
Design
Where ideas turn into plans that work.
Millstone collaborates with architects, designers, and homeowners to translate creative vision into executable plans. We help clients understand zoning restrictions, site conditions, and municipal requirements that may impact design decisions. Our job is to ensure the design not only looks good on paper — but that it's buildable, approvable, and suited for the local landscape. Early coordination helps avoid redesigns and delays down the line.
Permitting
Permits approved — with precision and persistence.
Navigating permitting requirements on the East End can be complex, especially with each town operating differently. We manage the full permitting process — coordinating with architects, surveyors, and local departments to ensure applications are submitted accurately and efficiently. Our relationships with town officials and understanding of municipal expectations help move things forward without unnecessary setbacks. The goal is simple: get the green light and keep the momentum going.
Pricing
Estimates that align with real-world expectations.
Before breaking ground, Millstone helps clients develop realistic budgets and assess construction pricing. We work with contractors, trades, and vendors to gather competitive bids and ensure scope alignment. Our pre-construction pricing support helps prevent overdesigning and keeps projects financially viable. It’s about knowing what things cost — and what’s worth investing in — before you commit.
Construction
On-site coordination with your interests at the center.
Once construction begins, we take an active role in managing the moving parts — trades, deliveries, inspections, and more — while keeping clear, consistent communication flowing. Acting as your eyes and ears on the ground, we help navigate project challenges before they become problems. Contractors know they can come to us to talk through issues and explore solutions — which we then present to you clearly and constructively. Our goal is to keep progress steady, reduce friction, and ensure decisions are made with your best interests in mind.
Demolition
Clearing the way for what’s next.
Demolition is more than knocking things down — it’s a critical first step that sets the tone for the entire build. We coordinate demo logistics, ensure safety and compliance, and manage any unforeseen issues that may arise, like hidden structural concerns or permit updates. Our job is to make sure the site is prepped, cleaned, and ready for what comes next — without delays.
Building
Bringing plans to life.
Once permits are approved and the site is ready, construction begins — and that’s where Millstone stays actively involved. We manage daily progress, coordinate with trades, monitor timelines, and ensure that what gets built reflects what was originally envisioned. Our presence on the ground helps prevent miscommunication, keeps momentum strong, and solves small issues before they become costly delays. Whether you're local or remote, we make sure every detail gets the attention it deserves.
Close Out
Finishing strong, with nothing left undone.
Close out is often the most overlooked — yet most important — phase of any project. It’s where all the final tasks, paperwork, and approvals come together to officially complete the job. At Millstone, we manage everything from scheduling final inspections to coordinating with building departments to obtain sign-offs and Certificates of Occupancy. Our approach ensures a clean, professional finish — so you can move in, sell, or rent without loose ends.
Inspections
Present, prepared, and professional.
We coordinate and attend all necessary municipal inspections on your behalf — ensuring all required work is complete, documentation is in order, and any issues are quickly addressed. From framing to final, we keep things moving and avoid unnecessary re-inspections or delays.
Punch List
The final checklist that makes everything feel complete.
No project is done until the last detail is addressed. We walk the space, flag outstanding items, and work with your contractors to resolve issues efficiently. Whether it’s paint touch-ups or missing hardware, we ensure everything meets expectations before the job is officially closed.
Sign Off
Clearing the final hurdle to wrap the job.
Sign-off isn’t just a formality — it’s confirmation that your project meets the standards set by local building departments. We prepare and submit all necessary close-out documentation, confirm work completion, and ensure your file is ready for approval.
Certificate of Occupancy
Your project is official — and fully compliant.
We manage the process of obtaining your Certificate of Occupancy or final approval from the town, ensuring all required inspections, fees, and forms are submitted properly. With Millstone on your side, you can rest easy knowing your project is 100% above board and ready for its next chapter.
Get in Touch
We look forward to hearing from you!